Economic subjects | Accounting » Users Guide Of Vessel Accounting and Imaging Wallem Partners Portal

Source: http://www.doksinet User’s Guide Of Vessel Accounting and Imaging Wallem Partners’ Portal Version 1.00 Source: http://www.doksinet WPP User’s Guide Table of Contents 1 OVERVIEW . 3 2 SYSTEM REQUIREMENTS . 4 2.1 MINIMUM HARDWARE REQUIREMENTS 4 2.2 MINIMUM SOFTWARE REQUIREMENTS 4 3 GENERAL NAVIGATION. 5 3.1 3.2 3.3 3.4 4 WALLEM PARTNERS’ PORTAL . 5 VESSEL ACCOUNTING . 6 IMAGING. 7 SEARCH ENGINE. 7 GETTING STARTED. 8 4.1 STEPS TO LOGIN 8 4.2 HOW TO SET WALLEM PARTNERS’ PORTAL AS A TRUSTED SITE 8 4.3 HOW TO CHANGE SETTINGS ON VIEWING EXCEL FILES 14 5 VESSEL ACCOUNTING .18 5.1 HOW TO ACCESS THE VESSEL ACCOUNTING MENU 18 5.2 HOW TO SEARCH FOR A VESSEL REPORT 19 5.3 HOW TO VIEW A VESSEL REPORT 20 5.31 How to set Macro Security in Excel 21 5.4 HOW TO READ A VESSEL REPORT 23 5.5 OFFLINE REPORTS 25 5.51 How to View an Offline Report 25 6 IMAGING.28 6.1 HOW TO ACCESS THE IMAGING MENU 28 6.2 HOW TO SEARCH FOR A RECORD 29 6.3 HOW TO PRINT A REPORT 30 7

TECHNICAL SUPPORT .32 USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 2 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 1 Overview This guide is intended for the users of Vessel Accounting and Imaging modules of the Wallem Partners’ Portal (WPP). The Vessel Accounting module can be used to access AX reports as well as Offline Reports (reports with old format). The Imaging module, on the other hand, can be used to search for the location of Accounting-related documents. It can also be used to check whether all documents related to a particular report have been uploaded into the system through another application. This document will guide the users on how to properly use the modules under the Vessel Accounting and Imaging menus. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 3 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 2 System Requirements 2.1 Minimum Hardware

Requirements
Pentium IV 3.0GHz (Recommended: Core 2 Duo E4300 or higher)
Memory 1Gb (Recommended: 2Gb)
Disk Space 2GB
Display 1,024 x 768 (Recommended: Super VGA or higher resolution monitor
For Microsoft Internet Explorer 7 installation, additional 100Mb of disk space is required.
For printing out of images, each document image will require approximately 0.5Mb of disk space for spool buffer printing. 2.2 Minimum Software Requirements
Windows XP
Microsoft Internet Explorer 7
Microsoft Excel 2000 (Recommended: Microsoft Excel 2003 or higher) USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 4 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 3 General Navigation 3.1 Wallem Partners’ Portal A successful login to the Wallem Partners’ Portal will display the Wallem Partners’ Portal Main page. Figure 3-1 1 2 Name of User Main Toolbar 3 Main Menu Displays the user name currently logged in.

This menu displays several functions. • HELP & FAQ - This contains different help topics on how to navigate the system. • Change Password – This allows the user to change his password. • Terms & Conditions – This contains the Wallem Portal’s Terms of Use, Intellectual Property Rights and Disclaimer. • Privacy Policy – This displays Wallem Portal’s Privacy Policy. • Log Off – This allows the user to logout of the system. These are the main features of the application found on the left pane. • Menu headings can be minimized/maximized using minimize or maximize buttons. The Main Menu can be minimized or closed using minimize & close buttons to achieve maximum screen space in viewing reports. Bars usually placed at right or bottom side of each window to allow user to view all its contents. Move the scroll bar by dragging it to the desired direction either vertically or horizontally. These are sub tasks for each main feature. By default, upon launching of

the main page, the sub-menus are displayed. • To view or hide the list of sub-menu, click on minimize or • 4 Scroll Bars 5 Sub Menu USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 5 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide maximize buttons on the right side of each main menu. The currently selected sub-menu name is displayed on top of the main menu heading with a distinctive icon. Contains the active tasks currently utilized by the user. • 6 Work Area Note • Default view of the main menu is maximized. • The user has the option to minimize/maximize a menu by clicking minimize or maximize buttons. 3.2 Vessel Accounting Upon entering the Vessel Accounting menu, the page is divided into 4 sections: Figure 3-2 Wallem Partners’ Portal Main Menu Vessel Accounting Main Menu Search Engine Search Result Pane Displays all the applications under the Wallem Partners’ Portal. Displays all modules of Vessel

Accounting. All Vessel Accounting modules are equipped with a Search Engine. Displays search results where user can perform different operations. Note • Default view of the main menu is maximized. • The user has the option to minimize/maximize a menu by clicking minimize USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL or maximize buttons. Page 6 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 3.3 Imaging Upon entering the Imaging Application, the page is divided into 4 sections: Figure 3-3 Wallem Partners’ Portal Main Menu Imaging Main Menu Search Engine Search Result Pane Displays all the applications under the Wallem Partners’ Portal. Displays all modules of Imaging. All Imaging modules are equipped with a Search Engine. Displays search results where user can perform different operations. Note • Default view of the main menu is maximized. • The user has the option to minimize/maximize a menu by clicking

minimize or maximize buttons. 3.4 Search Engine The different modules of Vessel Accounting and Imaging are equipped with a Search feature. You may either choose criteria from a list or enter data in provided fields. For a more detailed discussion of the Search Engines, please refer to the specific modules. Note • • To view a complete list, click Search button without specifying criteria. For some criteria, a pick list is provided for easy selection. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 7 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 4 Getting Started In order to login and do any operation within the Vessel Accounting and Imaging Applications, you will be supplied with login credentials by WIS. Access to both applications and their modules will be established in MSS. Credentials should be the same account used for network log on The system will require the login credentials to be supplied in the form of User

name and Password. Figure 4-1 4.1 Steps to Login 1. Open an Internet Browser 2. Go to the Wallem Portal site http://portalwallemcom 3. Enter your User name and Password supplied by WIS 4. Click the Log On button 5. Select either module, Vessel Accounting or Imaging, under the Account (Reports) Menu. 6. Chosen module’s menu will be displayed on the work area 4.2 How to Set Wallem Partners’ Portal as a Trusted Site It is recommended that users add the Wallem Partners’ Portal as a trusted site. 1. Open an Internet Browser 2. Go to Tools > Internet Options A pop-up window will appear USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 8 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-2 3. Select the Trusted Sites icon 4. Click the Sites button The Trusted Sites window will appear USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 9 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet

WPP User’s Guide Figure 3-3 5. Enter http://*.wallemcom on the space provided then click Add Entered website will be displayed on the Websites section. Note • The Require server verification for all sites in this zone checkbox should be un-ticked before adding the website above. 6. Click the Close button 7. Select the Custom level button USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 10 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-4 8. The Security Settings window will appear Select Low option from the Reset Custom Settings drop-down list. Click the Reset button USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 11 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-5 9. Ensure that all settings are set to Enable except for Use Phishing Filter and Use Popup Blocker Note • Ensure that the Automatic prompting for file downloads tick box is set to

Enable. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 12 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-6 10. Set User Authentication/Logon settings to Automatic logon only in Intranet zone USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 13 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-7 11. Click OK The Security Settings window will close 12. Click Apply to apply new settings Then click OK to close the Internet Options window 4.3 How to Change Settings on Viewing Excel Files Viewing of reports may be affected by the settings on how to view Excel documents. This section aims to teach how to view the Excel reports using Microsoft Excel program. Note: It is required that at least Service Pack 1 (SP1) versions of Microsoft Office 2000, 2003, 2007 and XP should be installed on the PC where reports will be viewed. All these versions are compatible with

the reports viewing function of Vessel Accounting. 1. Go to Start > My Computer. A pop-up window will appear 2. Select Tools > Folder Options USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 14 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-8 3. The Folder Options dialog box will appear Select the File Types tab 4. Select the Excel (XLS) File Type USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 15 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-9 5. Click the Advanced button The Edit File Type window will appear USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 16 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 3-10 6. Ensure that the Browse in same Window checkbox is un-ticked 7. Click OK to close the Edit File Type window 8. Click the Close button to close the Folder Options window

USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 17 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 5 Vessel Accounting The Vessel Accounting menu allows the user to search for different types of reports for different vessels. It is divided into 2 major groupings: AX Reports and the Offline Reports For AX Reports, the following menus are available for viewing: Commitment, Cost Analysis, Owner Trial Balance, Owners Statement and Others. The Offline Reports, on the other hand, allow the user to view old reports. The cut-off date is displayed on the menu heading itself 5.1 How to access the Vessel Accounting Menu 1. Upon successful log on to the Wallem Partners’ Portal, locate Vessel Accounting under the Account (Reports) menu. Click on Vessel Accounting Figure 4-1 2. Upon clicking Vessel Accounting, the Vessel Accounting main page is displayed USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 18 of 32 PRINT DATE:

8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-2 3. Under the Vessel Accounting menu, you may click on the selected sub-menu to display its search engine and work area. Figure 4-3 Note • The user has the option to minimize/maximize a menu by clicking minimize or maximize buttons. 5.2 How to Search for a Vessel Report This section uses the Commitment Report as a sample. The same steps can be used in viewing other reports. 1. Select the Commitment sub-menu under Commitment USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 19 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-4 2. Specify the search criteria then click Search Figure 4-5 3. Search results will be displayed on the Search Result pane Note • To view a complete list, click Search button without specifying criteria. • If user chooses to Search All records, only data from the past 12 months will be displayed. 5.3 How to

View a Vessel Report Please refer to Sec. 421 How to Search for a Vessel Report then follow steps below: 1. Select a record from the displayed search results Excel icon. Click the report’s corresponding Figure 4-6 2. A pop-up window will appear Click Open to open the file in Excel format USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 20 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-7 3. Review document (Please refer to Sec 44 How to Read a Vessel Report for details on different parts of a report). 4. Select Close from File menu or click X button to close the file Note • 5.31 User may use Excel Save function to save the file. Other Excel functions are also available How to set Macro Security in Excel It is normal to get a virus warning when you try to open a report with macro inside. This warning will be shown even though there is no virus If users want to maximize report functionality, the enable macro

option should be selected. Below are steps on how to change Macro settings. For MS Excel 2007: 1. Open Microsoft Excel Click the Office button. 2. Select the Excel Options will appear. button. The Excel Options window 3. Under Popular Options, tick off the Show Developer tab in the Ribbon checkbox. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 21 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-8 4. Click OK The Developer tab will be displayed on the toolbar 5. Select Developer tab Go to Macro Security group, click the Macro Security button. Figure 4-9 6. The Trust Center pop-up window will appear Select Macro Settings Figure 4-10 7. Tick off the Enable all macros checkbox 8. Click OK to save settings 9. Close Microsoft Excel program for changes to take effect again. Open MS Excel For MS Excel 2003: 1. Open Microsoft Excel Go to Tools on the toolbar 2. Select Macro > Security A pop-up window will appear

USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 22 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 3. Set Macro settings to Medium Figure 4-11 4. Click OK 5. Close Microsoft Excel program for changes to take effect again. Open MS Excel 5.4 How to Read a Vessel Report This is a sample of a report (using YTD Cost Analysis template) in Summary Sheet view. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 23 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-12 1 3 Group & Outline Function Expand (+)/Collapse (-) Sheets 4 Report Details 5 6 Column Headers Actual hyperlink 7 Accrual hyperlink 8 Scroll Bars 2 Displays how many groupings exist in the report. This allows the user to view or hide details of a description group. A report’s number of sheets and content depends on the report type. Possible sheets are: Summary, Drill-Through, Drill-Through

(Actual), Drill-Through (Accrual), Actual (Detailed), and Accrual (Detailed). This displays the Report type, Report period, Vessel Code and other pertinent details. This displays the column names. This allows the user to view Actual details of a particular description. To view the contents, click on an Actual hyperlink and data will be shown on the Drill-Through (Actual) sheet. This allows the user to view Accrual details of a particular description. If value is more than 0, Accrual is displayed as a hyperlink. To view the contents, click on an Accrual hyperlink and the data will be shown on the Drill-Through (Accrual) sheet. This allows the user to scroll the Excel sheet vertically and horizontally. This is a sample of one of the drill-through sheets (using YTD Cost Analysis with GRN report). USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 24 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-13 • 1 Report Details

2 3 Column Headers Image 4 Scroll Bars This displays the Report type, Report period, Vessel Code and other pertinent details. This displays the column names. This allows the user to view a voucher’s actual invoice image. After clicking this hyperlink, a popup window will appear This allows the user to scroll the Excel sheet vertically and horizontally. Tool Tip The existence of hyperlinks indicates that there are drill-through details available. Just click the corresponding hyperlink and you will be redirected to another sheet. Try it! 5.5 Offline Reports The Offline Reports menu contains reports currently in production. Cut-off date depends on the official start date of AX. Note that all report types included in the AX reports section are also contained in this menu. However, page format is different 5.51 How to View an Offline Report 1. Select desired report from the Offline Report menu. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 25 of 32 PRINT DATE:

8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-14 2. Work area will display reports of each vessel for a defined period Figure 4-15 3. Select particular report to be viewed Note • To view up-to-date reports, select a vessel from the vessel drop-down list then click REPORT. Page will reload and display the report. Select the back arrow to go back to the Summary page 4. If user chooses HTML format, the work area will reload and display the report. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 26 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 4-16 5. If user chooses Excel • • format, a File Dialog window will appear. Click Open Note Depending on PC settings, there are 2 possible scenarios: report will be displayed in Excel format in an IE window or report will be displayed using the Microsoft Excel program. If report is displayed using Microsoft Excel, Excel Print and Save

functions can be used, as well as other functionalities. USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 27 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 6 Imaging The Imaging menu allows users to search and print records from 2 different sub-menus, namely Location Report and Alert Report. The Location Report allows the user to view the physical location of Accounting-related documents. The Alert Report, on the other hand, allows the user to view which Accounting-related documents have not been uploaded into the system. 6.1 How to access the Imaging Menu 1. Upon successful log on to the Wallem Partners’ Portal, locate Imaging under the Group menu. Click on Imaging Figure 5-1 2. Upon clicking Imaging, the Imaging main page is displayed USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 28 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 5-2 3. Under the Imaging

menu, you may click on the selected sub-menu to display its search engine and work area. Figure 5-3 6.2 How to Search for a Record 1. Select the desired sub-menu under Imaging Figure 5-4 2. Enter desired search criteria then click the Search button USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 29 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide Figure 5-5 Note • Report Month and Report Year are mandatory fields. Default display is current month and current year 3. Search results will be displayed on the Search Results area 6.3 How to Print a Report Please refer to Sec. 521 How to Search for a Record then follow steps below: 1. Click the PRINT REPORT icon. 2. An IE window will appear containing the simple report format. Figure 5-6 3. The Print Dialog box will automatically appear USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 30 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet

WPP User’s Guide Figure 5-7 Note • IE SAVE or PRINT options may also be used. 4. Change printer settings as needed then click Print USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 31 of 32 PRINT DATE: 8/8/2008 11:16:52 AM Source: http://www.doksinet WPP User’s Guide 7 Technical Support Please contact Technical Support for any issues in line with the product so we may refer you to problem-solving resources. This will also help us better understand your needs by asking questions. Our Help Desk Personnel will be happy to assist you with your concerns. Email us at: helpdesk@wallem.com Contact us at: (852) 2876-8118 USER’S GUIDE OF WALLEM PARTNERS’ PORTAL CONFIDENTIAL Page 32 of 32 PRINT DATE: 8/8/2008 11:16:52 AM